By Managing time effectively has become one of the biggest challenges for modern professionals, as distractions can come from almost anywhere. That’s why a time blocking app is essential. It helps you organise tasks, reduce interruptions, and maintain focus throughout the day.
But you don’t need to worry about choosing the right app; this article provides a list of the best time blocking apps to boost your productivity and help you get the most out of each day.
Key takeaways
- Time blocking helps minimise distractions by allocating specific time slots for tasks, keeping focus sharp throughout the day.
- The right app boosts productivity by combining scheduling, task management, and calendar integration in one place.
- Choosing a time blocking app saves time long-term, helping professionals organise priorities and create a more balanced workday.
- The right app boosts productivity by combining scheduling, task management, and calendar integration in one place.
Top 10 Time Blocking Apps You Should Know
A survey revealed that 89% of employees admitted to wasting at least 30 minutes of work time each day, while 16% reported that spending two hours unproductively was their norm. To prevent wasting your time, try to leverage time blocking app recommendations and use your time more productively and wisely.
1. Sunsama
Features:
- Two-way integrations with calendars and project management tools (Trello, Gmail, GitHub, Jira, Slack, Zapier).
- Built-in prompts for morning planning and end-of-day reflection.
Pros:
- Clean, intuitive design that makes time blocking effortless.
- Strong integrations for streamlined workflow.
Cons:
- No free plan
Pricing:
- Monthly Subscription : $20/month, billed monthly.
- Yearly Subscription : $16/month, billed annually.
Also Read: Pomodoro Technique ADHD: A Simple Way to Stay on Task
2. TimeBloc
Features:
- Allows users to break down their day into clear and manageable time blocks.
- With built-in notifications, recurring task options, and progress tracking.
Pros:
- The user-friendly interface makes daily planning straightforward.
- TimeBloc helps users build productive habits and maintain daily discipline.
Cons:
- Lacks advanced features like project planning, team collaboration, or deep integrations.
- The app is not well-suited for teams or large-scale project management.
Pricing
- 7 days free trial for basic functionality.
- Premium : $19.99/user per year.
3. Plan
Features:
- Automated time tracking to monitor productivity across projects.
- Integrations with Google Drive, Box, and external calendars (Google, Outlook)
Pros:
- Intuitive drag-and-drop system for organising tasks.
- Strong teamwork support with shared workspaces and task assignments.
Cons:
- Interface becomes cluttered when managing large teams
- No automatic task importing and manual transfer is time-consuming for heavy task managers
Pricing:
- Free plan
- Premium : $6.67/user/month
4. Morgen
Features:
- Integrations with project/task managers (Notion, ClickUp, Todoist, Google Tasks, and more).
- AI Planner (beta) with options like balance vs. hustle mode, flexible time estimates, and splitting long tasks.
Pros:
- Clean, modern design similar to Apple’s calendar app.
- Strong integrations with popular productivity tools.
Cons:
- Slight learning curve and setup required.
- AI features are still in beta and less polished than some competitors.
Pricing:
- Individuals:
- Monthly : $30/month, billed monthly,
- Yearly : $15/month, billed annually,
- Believer : $10/month, billed every 3 years.
- Teams
- Monthly : $25/month, billed monthly,
- Yearly : $10/month, billed annually.
Also Read: Top 10 Time Management Game for Productive Fun
5. TickTick
Features:
- Integrations with Google, iCloud, Outlook, and other calendar accounts.
- Separates tasks from hard calendar events for intentional planning.
Pros:
- Easy to distinguish between flexible time blocks and fixed appointments.
Cons:
- Not a full-fledged calendar app, so some friction in context switching.
- Requires toggling between TickTick and your default calendar app for a complete view of daily commitments.
Pricing:
- Free Plan
- Premium : $35.99/year, billed annually.
6. SkedPal
Features:
- Extensive customisation: recurring schedules, block lengths, time buffers, custom “Time Maps” (e.g., afternoons, work hours, weekdays).
- Natural language processing for task entry (e.g., “deep work 2 hours tomorrow”).
Pros:
- Highly customisable with granular controls.
- Powerful and flexible automatic scheduling.
Cons:
- Requires manual updating of the schedule at times.
- No free plan available.
Pricing:
- Monthly : Core ($14.95), Pro ($21.95) – billed monthly.
- Yearly : Core ($9.95), Pro ($14.95) – billed annually.
7. Clockify
Features:
- Custom tags, projects, and clients for organised tracking.
- Integrations with 80+ apps (Google Calendar, Trello, Asana, ClickUp, Salesforce, Zapier, etc.).
Pros:
- Completely free yet feature-rich, ideal for individuals and small teams.
- Robust analytics help refine your time blocking and improve productivity.
Cons:
- Missing advanced project management features (e.g., Gantt charts, dependencies).
- Designed mainly for tracking, so not a full replacement for time blocking apps.
Pricing
- Freeplan
- Basic plan : $3.99/user per month, billed annually
- Standard plan : $5.49/user per month, billed annually
- Pro plan : $7.99/user per month, billed annually
- Enterprise plan : $11.99/user per month, billed annually
Also Read: Practical Time Management Activities for Better Focus
8. Planyway
Features:
- Dedicated Time Tracking view for creating time blocks.
- Manual or automatic time tracking (start/stop timer or add time later).
- Integration with Trello, Jira, and external calendars (Google, Apple, Outlook).
Pros:
- Supports manual entry if you forget to start the timer.
- Useful for mapping goals, prioritising issues, and tracking project progress.
Cons:
- Advanced features (multi-board view, milestones, two-way Google Calendar sync) require a paid plan.
Pricing
- Free plan
- Individual : $4/user per month
- Team : $3/user per month
- Enterprise : Contact sales for pricing
9. ClickUp
Features:
- Allows users to block out time for specific tasks and automatically roll them over if they take longer than planned.
- Integrates with popular tools like Google Calendar, Trello, Asana, and Slack to create a unified workflow.
Pros:
- Comprehensive task management and scheduling features that go beyond basic time blocking.
- Automatic rollover of unfinished tasks helps maintain realistic schedules without losing progress.
Cons
- Can feel overwhelming for individual users who only need simple time blocking.
Pricing
- Free plan
- Unlimited : $7/user per month
- Business : $12/user per month
- Enterprise : Contact sales for pricing
10. Clockwise
Features:
- Blocks time for deep work directly in Google Calendar.
- Auto-reschedules meetings to reduce conflicts.
- Colour-coding and due dates to prioritise tasks.
Pros:
- Great for maximising deep work hours without manual adjustments.
- Smoothly manages company and personal calendars in one place.
Cons:
- Lacks built-in task management features.
- Requires Google Calendar to be truly effective.
Pricing:
- Free plan
- Teams :
- $6.75/user per month, billed annually
- $7.75/user per month, billed monthly
- Business : $11.50/user per month, billed annually
Also Read: 8 Innovative Time Management Techniques You Must Know
Make the Most of Your Time Using Time Blocking App
Time blocking app simplifies planning, boosts focus, and helps you make the most of your day. By choosing the right tool, you can turn tasks into structured, productive time blocks. These apps not only schedule your tasks but also encourage intentional work, reduce distractions, and provide insights into how your time is spent.
